Ezytime Online Portal
Get access to payroll when you want
Complete payroll transparency and control — without the complexity
Give your team 24/7 access to everything payroll-related while maintaining complete oversight and control. Ezytime puts the right information in the right hands, simplifying approvals and eliminating payroll admin headaches.
OVERVIEW
Everything Your Team Needs in One Secure Portal
Ezytime is your complete self-service employee portal. Staff can access payslips, apply for leave, record hours, and update emergency contact details — all while you maintain full visibility and control through smart approval workflows and comprehensive reporting.
EMPLOYEES
Empower Your Employees
Give your team the independence and access they expect in a modern workplace:
Instant Payslip Access
View, download, or print payslips anytime — even after termination. Choose between detailed daily transaction views or summary totals. No more chasing HR for copies.
Simple Leave Requests
Apply for any type of leave directly through the portal. See your current balances, check team availability, and track approval status in real-time. The optional forecasting utility lets staff plan ahead by projecting future leave balances.
Flexible Time Recording
Record hours worked as total hours per day or with start/finish times. Add allowances, deductions, or job-specific details. Perfect for contractors, casuals, or anyone with variable hours.
Team Calendar Visibility
See when colleagues are away to better plan workloads and collaboration. All leave types display as “Away” to maintain privacy.
Up-to-Date Information
Update emergency contacts and next-of-kin details directly. Your managers and HR always have access to current information when they need it.
Self-Service Reports
Generate your own Certificate of Earnings without waiting for HR. Perfect for mortgage applications, tenancy agreements, or visa requirements.
MANAGERS
Streamline Management Workflows
Everything managers need to oversee their teams efficiently:
Smart Approval Workflows
Review and approve leave requests and timesheets with just a few clicks. Configure single or multi-level approvals depending on your organizational structure. Set up automatic notifications for key staff absences.
Team Leave Overview
See all team leave balances and upcoming absences at a glance. The leave calendar integrates with Outlook, making it easy to share availability across your organization.
Hours Audit Tool
Optional feature showing a comprehensive grid of rostered versus actual hours worked. Quickly identify variances and address attendance issues before they become problems.
Weekly Team Dashboard
Your at-a-glance view of team activity, recent payslip updates, messages, and upcoming leave. Stay informed without micromanaging.
Ad-Hoc Reporting
Run custom reports on all timesheet and leave data. Analyze trends, track labor costs, and make informed decisions based on real data.
Emergency Contact Access
Immediate access to staff emergency contacts and next-of-kin information when you need it most.
ADMINISTRATORS
Complete HR Control & Automation
Powerful administrative tools that save time and reduce errors:
Company-Wide Messaging
Send important announcements to individuals, teams, or everyone. Set messages as “must read” and track acknowledgment through the audit log. Invaluable during emergencies or major changes (extensively used during COVID-19 lockdowns).
Automated Onboarding
Send portal access details to new hires automatically. Get them set up and productive from day one without manual configuration.
Bulk Leave Processing
Load leave for multiple employees simultaneously. Perfect for statutory holidays, Christmas shutdowns, or company-wide events. Save hours of manual data entry.
Flexible Team Structures
Create unlimited teams with customized approval hierarchies. Configure which managers can approve timesheets, leave, or both. Set up related party notifications for critical staff absences.
Automated Payroll Integration
The scheduler automatically sends approved timesheets and leave to payroll on your chosen schedule. No manual data transfer, no transcription errors, no forgotten approvals.
Job Costing Integration
Capture time against specific job codes with on-costs automatically applied in payroll. Perfect for project-based businesses or client billing.
Comprehensive Audit Trail
Track all portal activity including logins, message acknowledgments, approvals, and data changes. Complete transparency for compliance and dispute resolution.
Enhanced Security Options
Employees can enable two-factor authentication for additional security. Protect sensitive payroll and personal data with industry-standard security protocols.
CONFIGURATION
Infinitely Configurable to Your Needs
Unlimited Leave Types
Configure as many leave categories as you need: annual leave, sick leave, bereavement, training, unpaid leave, lieu days, and more. Restrict types by user level, control balance visibility, set usage priorities, and manage leave in advance policies.
Unlimited Timesheet Items
Add any number of allowances, deductions, or pay components. Track by hours, units, days, or fixed amounts. Restrict access by employee, manager, or administrator level.
Roster & Timesheet Templates
Generate pre-populated Excel spreadsheets for rosters or timesheets — by day, week, or fortnight, for individuals or entire teams. Import them back for seamless approval workflows.
Salaried Staff Tracking
Even salaried employees can record hours without triggering payroll exports. Invaluable data for performance reviews, workload analysis, and salary negotiations.
REAL WORLD
Real-World Applications
Construction & Trade Businesses
Track hours by project with job costing, manage multiple teams across sites, and streamline approval workflows for supervisors.
Healthcare & Care Facilities
Manage complex rosters, track varying allowances, coordinate leave across multiple departments, and maintain emergency contact information.
Hospitality & Retail
Handle fluctuating hours, multiple pay rates, penalty rates, and frequent leave requests with automated approvals.
Professional Services
Track billable hours against clients, manage flexible working arrangements, and provide salary staff with workload visibility.
Manufacturing & Production
Capture production data, manage shift allowances, track attendance patterns, and streamline timesheet approvals.
BENEFITS
The Bottom Line Benefits
Reduce Administrative Burden
Eliminate payslip printing and distribution, manual timesheet collection, leave balance inquiries, and emergency contact updates. Your HR team focuses on strategy, not paperwork.
Improve Accuracy
Staff enter their own data, reducing transcription errors. Approval workflows prevent unauthorized transactions. Automatic payroll integration eliminates manual data transfer mistakes.
Enhance Employee Satisfaction
Modern, mobile-friendly access to payroll information 24/7. No more waiting for HR office hours or chasing down approvals. Employees feel trusted and empowered.
Maintain Complete Control
Nothing happens without appropriate approval. Comprehensive audit trails track all activity. Flexible configuration ensures the system works your way.
Gain Valuable Insights
Real-time visibility into labor costs, leave liabilities, attendance patterns, and workforce planning. Make decisions based on data, not guesswork.
Scale with Confidence
Whether you have 5 employees or 500, Ezytime handles complexity without added administrative burden. Add teams, leave types, and pay components as you grow.
Integration Section
Seamless Integration with Our Payroll
Ezytime works alongside our managed payroll service to create a complete, streamlined solution. Approved timesheets and leave requests flow automatically to payroll on your schedule — no manual intervention required.
The result? Faster payroll processing, fewer errors, and complete transparency from time recording through to payment.
Ready to Transform Your Payroll Experience?
Ezytime is included as part of our managed payroll service. Give your team the modern payroll experience they deserve while reducing your administrative burden.