Our Payroll Services
Trusted by 300+ Kiwi businesses for over 25 years. NZPPA-Certified payroll specialists delivering accurate, compliant, and stress-free payroll management.
Running payroll shouldn’t keep you up at night. Whether you’re struggling with IR compliance, facing MYOB end-of-life, or simply spending too much time on pay runs, The Paymasters has the solution. Since 2000, we’ve been providing comprehensive outsourced payroll services to New Zealand businesses of all sizes—from small enterprises to established companies with complex payroll needs.
Why Choose The Paymasters?
Running payroll in-house is time-consuming, complex, and risky. One miscalculation can lead to costly IR penalties, upset employees, and damaged trust. That’s where we come in.
What sets us apart:
25+ Years of Payroll Excellence
We’ve been managing New Zealand payroll since 1994, processing thousands of pay runs for businesses across every industry.
NZPPA-Certified Professionals
Our entire team holds New Zealand Payroll Practitioners Association qualifications, ensuring you receive expert-level service.
Complete Compliance Guarantee
Stay ahead of IR regulations, employment law changes, and Holiday Act requirements without lifting a finger.
Nationwide Service from Christchurch
Supporting businesses throughout New Zealand with responsive, personalized service.
Purpose-Built Technology
Our Ezytime online portal gives you and your employees 24/7 access to timesheets, leave applications, and payslips.
Our Payroll Services
Outsourced Payroll Management
Hand over your entire payroll function to experts who get it right every time. We process your pay runs, calculate PAYE and KiwiSaver contributions, manage leave entitlements, and handle all IRD filing requirements. You focus on growing your business while we ensure your team gets paid accurately and on time, every time.
Perfect for: Businesses tired of juggling payroll alongside their core operations, companies with 5-500+ employees, and organizations seeking predictable payroll costs.
MYOB Payroll Migrations – Time Is Running Out
MYOB is discontining support for their payroll over time, leaving thousands of New Zealand businesses scrambling for alternatives. We specialize in seamless migrations from MYOB and other legacy systems to our modern, enterprise level payroll solutions Our migration process protects your historical data, maintains compliance continuity, and minimizes disruption to your pay cycles.
Why migrate with us:
Zero data loss
complete historical payroll records transferred
Minimal downtime
we coordinate migrations around your pay schedule
Staff training included
your team confidently uses the new system from day one
Ongoing support
we don’t just migrate and disappear
Perfect for: MYOB Payroll users facing end-of-life, businesses on outdated systems, companies seeking modern cloud payroll.
Ezytime Online Portal
Give your employees and managers 24/7 access to payroll information through our secure Ezytime portal. Employees submit timesheets, apply for leave, view payslips, and access tax summaries—all from their phone or computer. Managers approve timesheets and leave requests with one click. The result? Less admin, fewer emails, and happier staff.
Key features:
Digital timesheet submission and approval
Online leave applications and balance tracking
Instant payslip access and historical records
Automated reminders for pending approvals
Mobile-friendly interface
Perfect for: Businesses with hourly workers, remote teams, or companies wanting to reduce payroll admin time.
Legal & IR Compliance
New Zealand employment law is complex and constantly evolving. One mistake can result in penalties, disputes, or Labour Inspectorate investigations. Our compliance service keeps you protected by managing all your employment law obligations, from Holiday Act calculations to maintaining compliant employment records.
We handle:
IRD filing and compliance (PAYE, KiwiSaver, student loans)
Holiday Act compliance and leave calculations
Employment agreement alignment with payroll
Minimum wage and public holiday compliance
Record-keeping requirements (7-year retention)
ACC levy management
Perfect for: Risk-averse businesses, companies in regulated industries, organizations with Labour Inspectorate notices.
White Label Payroll for Accountants
Accounting firms trust us to deliver exceptional payroll services under their brand. We handle the entire payroll process while you maintain the client relationship and add payroll to your service offering—without hiring payroll specialists.
Benefits:
Expand your service offering with zero infrastructure investment
Your branding, our expertise
Dedicated account management
Secure client data handling
Scalable solution as your practice grows
Perfect for: Accounting practices wanting to offer comprehensive services, firms with seasonal payroll demands.
Labour Inspectorate Compliance Notice Support
Received a compliance notice from the Labour Inspectorate? Don’t panic. We help businesses respond to notices, remediate payroll issues, and implement systems to prevent future violations. Our team understands what inspectors look for and how to demonstrate compliance effectively.
Perfect for: Businesses facing inspectorate notices, companies wanting proactive compliance audits.
Who We Help
Small Businesses (5-50 Employees)
Stop wrestling with DIY payroll software. Get expert service at a fraction of the cost of hiring an in-house payroll specialist. Free up your time to focus on customers, not PAYE calculations.
Medium to Large Enterprises (50+ Employees)
Complex payroll needs demand specialist expertise. From multiple pay schedules to intricate leave policies, we handle the complexity while you maintain full visibility and control.
Accounting Firms
Offer white-label payroll services to your clients without the overhead. We become your behind-the-scenes payroll team, delivering quality under your brand.
Companies Migrating Systems
Transitioning from MYOB payrolls, legacy software, or consolidating after a merger? Our migration expertise ensures smooth transitions with zero compliance gaps.
Businesses with Compliance Concerns
If you’ve received a Labour Inspectorate notice or worry about Holiday Act compliance, our specialized knowledge gets you back on track.
In-House vs. Outsourced: The True Cost
| Consideration | In-House Payroll | The Paymasters |
|---|---|---|
| Staff Time | 10-20 hours/month on payroll | Zero—you focus on your business |
| Software Costs | $50-200/month + upgrades | Included in our service |
| Compliance Risk | High—regulations change constantly | Eliminated—we stay current |
| Staff Training | Ongoing investment required | Not needed—our team is qualified |
| Holiday/Sick Cover | Who runs payroll when your person is away? | Seamless continuity guaranteed |
| Error Resolution | Your problem to fix | We fix it at no extra cost |
| IR Audits | Stressful and time-consuming | We handle it with expertise |
| Scalability | Need to hire as you grow | Scales automatically with your business |
How It Works
1. Free Consultation
We discuss your current payroll situation, pain points, and requirements. No obligation, just honest advice.
2. Custom Proposal
Receive a tailored service package and transparent pricing based on your specific needs.
3. Seamless Onboarding
We migrate your data, set up systems, and train your team. Most clients are live within 2-3 weeks.
4. Ongoing Excellence
Enjoy accurate, on-time payroll with proactive communication and dedicated support.
Frequently Asked Questions
How much do your payroll services cost?
Pricing starts from $130 per month but depends on the number of employees, pay frequency, and service level required. Most small businesses find our services cost less than hiring a part-time payroll administrator. Contact us for a custom quote based on your specific requirements.
Can you handle complex pay structures?
Absolutely. We manage everything from simple salary payments to complex award rates, shift allowances, piece rates, commissions, and multi-location payroll.
What happens if there's an error in payroll?
Errors are rare, but if one occurs, we fix it immediately at no cost to you. We also handle all communication with affected employees and IRD if required.
How quickly can you get us started?
Most businesses are fully onboarded within 2-3 weeks. If you’re facing an urgent deadline (like MYOB EXO end-of-support), we can expedite the process.
Do we lose control of our payroll?
Not at all. You maintain full visibility through our online portal, approve all pay runs before processing, and receive comprehensive reporting. We handle the execution; you retain control.
What systems do you work with?
We specialize in modern cloud-based payroll platforms and have extensive experience migrating from MYOB EXO, APS, Ace Payroll, and other legacy systems. We’ll recommend the best solution for your needs.
Are you NZPPA qualified?
Yes, all our payroll professionals hold New Zealand Payroll Practitioners Association qualifications, ensuring you receive the highest standard of expertise and professionalism.
What if we need payroll outside normal business hours?
Our Ezytime online portal is available 24/7 for employees and managers. For urgent queries, we provide responsive support during business hours and emergency contact for critical issues.
Ready to Simplify Your Payroll?
Join 300+ New Zealand businesses who trust The Paymasters with their most important process—paying their people correctly and on time.
